Personal Details Updates and Family Records Certificates

PERSONAL DETAILS UPDATES

Every estonian national has the obligation to update his/her data (e.g. address, family info, personal documents) in the Estonian Population Register. In order to do so, please fill out the application form and send it digitally signed or scanned by email or by post to the Embassy. It is also possible to update your address online in case you have a valid ID-card, PIN-codes and ID-card reader.

NB! You are not obligated to change your address only in case you are staying in Romania temporarily for the purpose of study.

Did you give birth, got married, divorced or changed your name in Germany?

If you gave birth, got married, divorced or changed your name in Germany, you need to provide the Estonian Embassy with this information. If your child was born in Germany, if you got married or divorced, if you changed your name or if your family members died, this family event must also be registered in the Estonian population register. This is free of charge for you and you can have it done with the help of the Embassy of the Republic of Estonia in Berlin.

You can send your original documents to the Embassy by mail (address: Embassy of Estonia, Hildebrandstr. 5, 10785 Berlin), enclosing a short cover letter with your contact information. You can also bring your documents in person during the opening hours of the Embassy. To do so, please make an appointment via electronic calendar: https://broneering.mfa.ee/en/ or by phone: +49 30 254 606 11. The original documents will be returned to you by mail.

NB! Please note that the Embassy of the Republic of Estonia accepts ONLY accepts ONLY applications submitted either via e-mail and digitally signed or via post and with an original signature! Digital signature means that you have an estonian ID-card, card reader and PIN-codes and you can use the software to sign your documents digitally! 

For the following procedures listed documents need to be provided per mail/post:

Birth

  • In free form application (signed by both parents*)
  • International birth certificate (multilingual CIEC form, original)
  • a copy of the identity card of both parents* in case of a child born in Germany whose parents are not married (or whose marriage is not registered in the population register of Estonia), a document on the custody of the child must also be submitted. This can be applied for in Germany at the Youth Welfare Office If the child has a foreign identity card, please enclose a copy of it

*If only one parent has custody, only a signature or copy of an ID will suffice.

Marriage in Germany

In order to get married in Germany please check with the authority where you are planning to get married (register office, church) which documents are required. You might be asked to prove that there are no obstacles by Estonian law for you to get married. The document is called a Certificate of No Impediment. Estonian citizens who have registered their place of residency to Germany can apply for the certificate from the Embassy by post. Please fill out the following application form (PDF) and send it to us together with a copy of your and your future spouse’s passport or ID-card and copy state fee transaction statement. According to the Estonian regulations the certificate will expire if the marriage is not contracted within six months after the certificate has been issued.

After getting married in Germany you need to send the following documents to the Embassy, so that we can update your marital status in the Estonian Population Register:

  • International or German language marriage certificate (multilingual CIEC form, original)
  • a copy of the identity cards of both spouses
  • in free form application

Divorce

  • Original of the court divorce decree. In addition, one of the following documents must be submitted: Certificate according to Article 39 on decisions in matrimonial matters according to the Brussels IIa Regulation of the European Union from 2003 (In Germany, this certificate is usually issued in German) or court decision on divorce translated into Estonian.
  • Copy of the identity card
  • in free form application

Change of name

  • Original of the German name change certificate, which must be translated into Estonian, English or Russian
  • Copy of the identity card

You can apply for a new passport/ID-card with your new surname by submitting your marriage certificate and Certificate of Personal Data.

You can apply for a new passport/ID-card with your spouse’s surname by submitting your marriage certificate and copy of your spouse’s passport/ID-card.

An Estonian citizen can also apply for a change of name in Estonia at the Vital Statistics Office in Tallinn  or through the Estonian Embassy in Berlin. In this case an extra fee of 30euros will be charged for the submission. Alternatively, you can fill out the application and send it directly to one of the Vital Statistics Offices in Estonia.

Death

  • International or German language death certificate (multilingual CIEC form, original)
  • Copy of identity card, if applicable

If you have any further questions, please contact the Consular Section of the Embassy in Berlin at +49 30 254 606 11 or send an e-mail to [email protected] . All the original documents will be returned to you per post within a couple of weeks after your data in the Estonian Population Register has been updated!

Family Records Certificates

A Family Records Certificate (about a birth, death, marriage, divorce or change of name) can be issued to the person him/herself or to one’s guardian. In order to do so please fill out the following application form (PDF) and submit it to us together with a copy of your passport or ID-card and a copy of state fee (20 EUR) transaction statement. Please note that the Estonian Embassy accepts ONLY applications submitted either via e-mail and digitally signed or via post and with an original signature!