Please note that the state fee varies dependent on how the application is submitted and on the pick-up location. You will find the state fees here. It is possible to issue all personal documents either at the Estonian Embassy in Berlin or in the bureaus of the Estonian Honorary Consuls.
On limited occasions it is possible to send the passport with the Express delivery service. Please note that this is only possible when the application was submitted a) at the Estonian Embassy in Berlin b) at an EPBGB service office in Estonia or c) at the online self-service portal of EPBGB. Any passport and ID-card applications submitted by post cannot be sent using the Express delivery service!
Person aged over 15 can apply for the document themselves, and a parent can apply for it for a child under the age of 18. Person aged at least 15 must claim the passport/ID-card themselves, unless they have authorized someone else to claim their document submitting the application in person at the embassy, in the honorary consul bureau or at an EPBGB service office in Estonia.
Applying at the self-service portal
The most convenient and favourable way to apply for new documents is at the EPBGB online self-service portal. To use the self-service portal, you need a valid ID-card, your fingerprints (taken less than 6 years ago) and an ID-card reader. It is possible to apply for both a new ID-card and/or passport. If when logging into the self-service portal the following notice appears: “applicant must have his/her fingerprints taken”, then the only possibility to do this is to undertake the procedure free of charge at the Estonian Embassy in Berlin. Please note that is not possible to have your fingerprints taken at the Honorary Consul’s bureau.
Please note that it is possible to have your fingerprints taken during the opening hours of the Consular Department of the Embassy: Mondays – Thursdays 10am – 1pm. (The appointment must be made beforehand) When the fingerprints have been taken, it is possible to apply for a new passport/ID-card at the self-service portal. Fingerprints do not need to be provided, if less than 6 years have passed since you last had your fingerprints taken.
Applying per post
When it is not possible to apply for a document at the self-service portal the application for a new passport/ID card can be submitted by post. Since August 2021 it is only possible to apply for new documents by post if the Estonian citizen has given her/his fingerprints less than 6 years ago.
Please send the correct application and add a confirmation of payment for the state fee (transfer name is the Ministry of Finance) by regular post to Estonia:
Politsei- ja Piirivalveamet / Police and Border Guard Board
Pärnu mnt 139
You can find the list of state fees here.
In addition to the application a digital document photo is required. Please send the passport/ID-card photo in digital form to the EPBGB e-mail address: email@example.com. Please note in the e-mail the applicant’s full name, personal code (isikukood) or date of birth.
Before submitting the application, please review information regarding the application form and the guidelines and requirements for the document photo.
Applying for documents at the Estonian Embassy in Berlin
You must come to the embassy in person when
To apply for a new ID-card/passport at the embassy please book an appointment in advance either by phone +49 30 254 606 11 (Monday – Friday 10am – 1pm) or e-mail firstname.lastname@example.org.
The application can be filled in at the embassy on the spot. If you prefer, you can fill in the application form at home, print it out, sign it and bring it with you to the appointment.
Please note that it is only possible to pay by card at the embassy. If the state fee has been transferred beforehand to the bank account of Ministry of Finance, please bring with you a confirmation of payment for the state fee. Only in case of an emergency it is possible to pay in cash!
Digital passport/ID-card photo must be sent directly to the EPBGB e-mail address email@example.com. NB! It is not possible to have your document photo taken at the embassy. Upon request we can recommend photographers in Berlin who are informed of document photo requirements and can help with the submission.
It is possible to order an Estonian passport and/or ID-card for a child in Germany at the EPBGB self-service portal (provided the birth has been registered in the Estonian Population Register, see family procedures), by post or at an embassy. Children under 12 years of age do not need to come in person to the embassy to order a passport as their fingerprints are not required for the application process.
Citizens aged 15 years or older are issued a passport and/or ID-card in person when applying for a document at an embassy or EPBGB service office, or to an authorised representative. For children up to 14 years of age, the document is issued to the custodial parent.
When applying for initial documents for a child by post, following information needs to be provided:
The application, together with supplementary documents, must be sent by post to Estonia to the following address:
Politsei- ja Piirivalveamet
Pärnu mnt 139
In case of questions, you can consult with the Consular Services of the Embassy in Berlin on the following number: + 49 30 254 606 11.
As of 1.01.2021, the court may revoke and, if necessary, prohibit the issuing of passports to fugitives and persons subject to a detention order in the framework of criminal proceedings (including maintenance debtors subject to prohibition on leaving their domicile). The ID-card will not be sent to a foreign country to be issued to the person; the person must go to the EPBGB service office in Estonia to claim it. If a wanted person or a maintenance debtor has applied for a new document and the place of issue is abroad, the EPBGB officer will immediately inform the person by e-mail of the court order applicable to the person. In the case of e.g. a maintenance debtor, once the debts have been paid, the documents (passport and/or ID card) will be sent to the requested location. However, the only possibility for wanted person to return to Estonia is to apply for a return certificate or permit. (For further information, please read the Identity Documents Act § 12